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LepideMigrator for Exchange (LME)

Posted by Krishna - MVP on April 6, 2015

Exchange migration involves a lot of effort and time; it is one of the most complex migrations to perform. After doing tons of exchange migration, I realized that not every environment is the same and not every migration is the same. During an exchange migration, everyone’s mailbox will be moved from one version of Exchange to the latest version or to the other organization. With the upgrade of Exchange servers, it is important that client outlook version is also upgraded to the latest level or to the level of Exchange servers. Thus, in a way everyone has to undergo some kind of changes with learning, while adopting a new Exchange environment into the organization.

LepideMigrator for Exchange (LME) is the new latest Exchange migration tool from Lepide which helps in performing a migration from one Exchange Environment to another which is either located locally or another network or even in the Office 365 or Exchange hosted solution in the cloud environment. It supports different migration scenarios, like

· Exchange 2003 / 2007 and Exchange 2010

· Exchange 2003 / 2007 and Exchange 2013

· Exchange 2010 and Exchange 2013

· Migration from any Exchange Server to Office 365

· Public Folder Migration

· Intra-forest Exchange Migration

· Cross-forest Exchange Migration

Given below are a few interesting features of the products.

1. Innovative technique to migrate the large number of mailboxes from source Exchange server to the target which enhances the performance. It can be installed on multiple computers and increase migration volume depending on the requirement. We can also schedule the mailbox move by creating schedule jobs. It provides rich filtering options to filter unwanted email and migrate only necessary email to the target and can also provide the option to undo or rollback the mailbox migration, if necessary.

2. Exchange migration is a time-consuming process which needs a lot of effort and time. To reduce the migration efforts, we can sync the complete source mailbox to the target much ahead of time and just do an incremental sync only before the final cutover. This helps in avoiding any kind of data loss and outage to the users.

3. Report is very important for the migration and helps in tracking migration history and plan for the future migration. Notification helps administrator to notify the status of the migration status with email alerts for the job status, job completion, or job cancelation.

Migrations of the mailbox using LepideMigrator for Exchange is a very easy process and let’s understand on how easy it is to configure and to migrate a mailbox from one forest to another.

Given below is the Setup of my lab

1. Source forest Green.com

2. Target Forest blue.com

3. Creating DNS forwarding and trust between green.com and blue.com

Given below is a step-by-step instruction to perform cross forest migration.

1. Install LepideMigrator for Exchange at the source or target forest. In this scenario, the tool is installed on the source forest green.com. It is installed on the Windows 7 machine with outlook client installed

2. To perform the configuration, start the LepideMigrator for Exchange, Right click on All projects -> click on ‘Add Project’ -> provide the name to the Mailbox migration project

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3. Then, create the new Job for the mailbox migration and provide the name for the same and click on ‘Next’

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4. Connect to the source forest domain control by providing the IP address and administrator credentials. Then click on ‘Next’

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5. Select all the necessary required users to migrate into the target domain and click on ‘Next’

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6. Input the target domain controller IP address and the admin credentials. Make sure to specify ‘Different Domain’ for cross forest migration scenario and then click ‘Next’. You can also pull down ‘Migrate To’ to select the different options like same domain or office 365.

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7. It also provides the filters to include or exclude the message based on date and folder. Click on ‘Next’ to continue

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8. Here, we need to map the source mailbox with the target forest mailbox. It provides the option to map the source mailbox to target pre-created mailbox automatically. If not, we could provide the CSV file specifying the source and target mailbox mapping.

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9. Another option could also be to create the target mailbox using the tool itself. Select all the source mailbox and click on message icon, then click on ‘Start’.

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10. Once the target mailbox is created, then you could see the mapping done automatically for each of the source mailbox with the target. Click on ‘Next’ to continue.

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11. Specify option to Skip the Bad item count or if you just want to do only the mailbox content synchronization, and then click on ‘Next’.

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12. Specify the email address to receive various notifications for Job start, Job stop, Job completion, mailbox migration start / finish etc.

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13. Notification configuration needs the SMTP address and other necessary configurations. Please provide the same and continue with the ‘Next’.

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14. Specify the time duration to deny or permit the migration for the specific time period. It is important to make sure that migration is not done at the production hours, which could have the user performance impact. Click on ‘Next’ to continue.

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15. Then schedule the migration depending on the requirement and click on ‘Next.

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16. Finally, verify the summary details and click on ‘Finish’ to complete the Job creation.

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17. It’s now the time to generate the license file and upload it to http://www.lepide.com/lepide-migration-for-exchange. It generates the generate activation file, download the import it to activate the same.

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18. Once the license is activated, we are ready to start the mailbox migration by right clicking on the Job and select the option ‘Start Job’.

Report Console

1. Report console helps to generate the migration statistics report. It helps to analyze the migration details and also to track the status. This report has the complete statistics of the migration performed using the server. It has details of number of jobs, with the domain details and the Exchange version specifications.

To start the report console

2. Start the LepideMigrator for Exchange

3. Click on tool -> click on Report Console

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4. Login with the account and password as ‘lepadmin’

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5. To understand the details of each of the migration job, click on the Job name. It gets the detailed information with number of mailboxes, total folders, migrated messages and status. Below is the reference screen shot.

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6. You could also generate some quick reports in html or pdf file using the options available in the bottom left corner of the LepideMigrator for Exchange tool.

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Conclusion:

This migration could take some time depending upon factors like the size of the source mailbox, bandwidth, source and target server performance, etc. Migration using a ‘LepideMigrator for Exchange’ is much simpler to configure and manage than a native migration tool. It provides option to migrate the account with SID History and also copy the password from the source to target account, which is very important for the cross forest migration scenario. It also provides option to migrate public folders and also apply the settings like mailbox rights, send as permission, public folder administration rights send on behalf, message delivery restriction, and public folder client permission.

I believe, LepideMigrator for Exchange is a compressive tool to perform migration under various scenario. This tool has all the features to perform end to end migration.

You can find the detailed information about the tool at http://www.lepide.com/exchangemigrator/ and  also download the trial version from http://www.lepide.com/exchangemigrator/download.html

Posted in Exchange 2003, Exchange 2007, Exchange 2010, Exchange 2013 | Tagged: , , , , , | Leave a Comment »

ADFS Claim based Authentication for SharePoint with Cross forest authentication

Posted by Krishna - MVP on March 17, 2015

 

Wonderful in-depth setup by step instruction to configure ADFS Claim based authentication for SharePoint with cross forest authentication by Jay Simcox from summit7systems.com

 

Part 1: The Beginning

Part 2: Installing and Configuring AD FS 3.0

Part 3: Configuring SharePoint 2013 for ADFS

Part 4: Troubleshooting

Part 5:Authentication Across Multiple Forest

Posted in ADFS | Tagged: , , | Leave a Comment »

Kernel for Exchange Server Recovery

Posted by Krishna - MVP on February 23, 2015

Exchange Server is one of the most business critical applications in an organization; accessed by everyone in the organization, everyday and round the clock. It can be from their outlook client, tabs, mobile devices etc. Exchange Server emails are also considered to be legal and many organizations retain the user’s mailbox data for compliance and regulatory requirement with legal hold option in Exchange Servers. This adds a lot of pressure on the IT Department to make sure that emails servers are protected from various unforeseen situations like DB failure, Server failure and AD site failure. The latest version of Exchange Server offers some high availability and site resiliency with DAG. These options can only protect the database from different physical failures or physical corruption, but they cannot protect it from logical corruption. Logical corruption could be due to physical hard drive errors, file size errors, JET errors, human errors, virus attacks, hardware problems, etc. During the logical corruption we may have to rely on the backups to restore the database and this is subject to data loss for the users.

Kernel Exchange Server Recovery and EDB Repair Tool can easily perform database recovery without any data loss from the corrupted database. It can not only connect to the corrupted database repairs corrupt, damages but also allow exporting of the user mailbox data into the PST. Again, it can even copy the content to the user’s mailbox in the live exchange servers.

It is an easy to use to tool with simple GUI which can connect to any database file from Exchange 2000 to Exchange 2013.

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It provides the option to perform a standard or advanced scan. Generally, scan is used but advance scan mode is used only when a DB is severely corrupted and unable to recover it using the standard scan.

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Once it is connected, it scans through the entire EDB file, fixes the corruption and displays the entire mailbox in the EDB file. Right click on the EDB file and save the contents of all the mailbox into individual users .PST or it can even connected to the live exchange server mailbox. If required, you can also export the content of the individual mailbox only to the .PST or to the live exchange server, depending on the requirement.

 

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It also provides the option to perform advance search for the individual mailbox and export the contents.

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It is a great life-saving tool for Exchange administrators who can even recover the items which are permanently deleted from the deleted items folder. It also support public folder and provides the option to export the public folder content into PST. It provides options to export the individual emails to MSG, EML, RTF, HTML, TEXT and PST files. It can even export the mailbox bigger than 2 GB and in case there is no 2GB mailbox size limitation, it can split the mailbox, which is more than 2 GB into multiple PST files.

I think this is a great and handy tool for all Exchange administrators and would recommend this tool for the all Exchange administrators to explore this product and when there is a critical server’s database corruption. Also, the free trail can saves/export 25 items per folder. Please check download page for more information.

http://www.nucleustechnologies.com/Exchange-Server-Data-Recovery.html

http://www.nucleustechnologies.com/download-exchange-server-recovery.php

Posted in Exchange 2003, Exchange 2007, Exchange 2010, Exchange 2013 | Tagged: , , , , | Leave a Comment »

Why Exchange Server backups are important

Posted by Krishna - MVP on December 5, 2014

Most of the business communications are these days carried out through emails. Even in the organizations that have full-fledged enterprise level CRM system in place, many sales related communications takes place through emails, particularly in the initial phase. Many of the emails contain critical client related information as email attachments that can be required anytime in the contract phase. Hence, Exchange Server data protection should be of primary importance for all the Exchange Server administrators.

When it comes to Exchange Server data protection, there are different measures that you can take. All these measures can be broadly classified into two parts based on the approach: pre-emptive measures where you try to prevent the occurrence of a disaster situation that can put the data to risk; and reactive measures where you make provisions after a disaster has struck.

Here we will discuss how backups can be a used a very effective methods to deal with any unforeseen circumstances. Exchange Server backups can be used in any of the following situations:

To recover from disaster situation: If your Exchange environment experiences a hardware or software failure, Exchange Server backups can help you to restore to a point-in-time with zero loss of data.

Recover any accidently deleted item: If any User deletes an email item accidentally, it can be restored from the correct backup. With Exchange 2013, the recovery of accidentally deleted items is even faster with Recoverable Item folder and the Hold policy that can be applied to it.

Uphold Compliance: Compliance requirements require you to archive email data for extended period of time. Backup is an excellent way to archive email communication to satisfy compliance requirements.

With Exchange 2013, many such features have been decentralized and even end Users can archive, perform granular recovery and search across mailboxes.

Let’s see what all options are available to backup Exchange Server data:

Normal backup: Normal backup process backups the entire Exchange Server and directory in its entirety. The log files are also backed up. You can restore mailboxes from just a normal backup.

Creating a Copy: A Copy backup is similar to the normal backup without the incremental and differential context. It can be used to backup the entire Exchange Store without disturbing the state of any incremental or differential backups that might be going on.

Incremental: This type of back up only backups the components that have changed since last normal or incremental backup. To restore from an incremental backup, normal backup and all incremental backups created in between are required.

Differential: This kind of backup captures the changes that have occurred since last normal backup and the current state. To restore from this kind of backups, one normal backup the specific differential backup is required.

While recovering data from backups, you may require to setup a recovery server apart from the production Exchange Server; this causes additional cost for setting up an expensive recovery server. There are some third-party software that can restore data directly from backups, thus doing away the need of recovery server and save significant cost. Lepide Exchange Recovery Manager is a third-party application that can be tried in such situations.

Posted in Exchange 2003, Exchange 2007, Exchange 2010, Exchange 2013, Office 365, Windows 2012 | Leave a Comment »

CodeTwo Exchange Migration

Posted by Krishna - MVP on November 28, 2014

CodeTwo Exchange Migration tool is one of the great products from CodeTwo, which allows us to migrate Exchange mailboxes from one version of Exchange to the other version of Exchange. It can be a direct migration from Exchange to Exchange or from the SBS to Exchange and can be used in exchange cross-forest scenario as well. It also supports to migrate from non-Microsoft products like Google apps or Gmail to Exchange servers. It is easier and faster to use; and safer to migrate exchange in the below supported scenario.

· Exchange 2003, 2007 to Exchange 2010 migration

· Exchange 2003, 2007 to Exchange 2013 migration

· Exchange 2010 to Exchange 2013 migration

· Google Apps to Exchange migration

I think the most interesting feature is the support for cross-forest migration. Cross-forest migration using traditional tool it more complex, tedious and can be extremely slow and time consuming.

In this article we will perform cross-forest migration using the CodeTwo Exchange Migration tool. Normally, organizations perform cross-forest migration when there is a merger or acquisition, a security reason or when leaving the old environment and when starting a fresh one, etc.

Our lab environment consists of two forest Green.com – Source forest and blue.com – Target forest, which allow users to migrate from source forest to target forest.

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As part of the migration, we need to prepare our environment to perform the cross-forest migration. Given below are the configurations necessary between the two forests which help to perform the smooth migration.

1. Configure DNS resolution between green.com and blue.com

2. Configure Trust between the two forests, green.com and blue.com

3. Configure the mail flow between source to target using the send and receive connectors

4. At the green.com domain, change the accepted domain as an internal relay to make sure that emails continue to be received even after the migration of mailbox to blue domain.

5. Configure Free busy sharing between blue.com and green.com

6. Configure GAL Sync between blue.com and green.com

7. Install and Configure ADMT and password export server which will export the password to the target account after user account migration.

8. Migrate users AD account from source to Target forest using ADMT

9. Finally, enable the mailbox for all the migrated users at the target forest. This can be done using PowerShell or using Exchange management console.

 

We are almost done with the environment configuration. Next, install CodeTwo Exchange Migration tool on any machine on the source forest with the necessary prerequisites:

Given below are the step by step instruction to configure CodeTwo Exchange migration tool and migrate the users to the target forest.

1. Login the machine where Exchange migration tool is installed with the Domain admin account

2. Run “ Exchange Migration Administrator Panel” from the start menu

3. Source server connection wizard helps to connect to the source forest. Select the option “on-Premises” Exchange server and click on Next

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4. Select the Exchange 2010 server from the green.com (source) forest and make sure to select the Administrator account which has necessary permission to enumerate mailboxes in the source forest and then click on “Next”

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5. Select the necessary folder for migration and by default, most of the folder is selected except the junk folder. Keep the default settings and click on “Next”

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6. “Email address rewriting” has to be checked when mailbox has to be migrated to the different forest, it rewrites the email address based on the target forest. Since the new forest has a different domain and its email address is different, these settings are mandatory.

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7. Finally, verification checks the source server connection and validates administrator account for the necessary permission and group membership.

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8. Target server connection helps to connect to the target forest servers.

9. I would prefer to connect manually using FQDN of the Target exchange 2010 server. Exchange Web service URL (EWS URL) gets auto filled based on the target exchange server name and click on “Next”. EWS URL is necessary to connect and access the mailbox during the migration.

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10. Enter the User Principal Name (UPN) and password of the target forest administrator account at the Admin’s credentials, and click on “Next”

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11. Final verification allows us to validate the target server connection, impersonation rights to access the migration mailboxes through PowerShell.

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With this we are almost ready to start the migration. Identify the source mailbox which you want to migrate and associate it with the new target mailbox in the CodeTwo Exchange Migration Administration panel. Association can be done both manually and automatically. Manually, you can select the source mailbox from the list and then highlight target mailbox in the window. This process is painful, when you have larger number of users to migrate. Automatically, association can be done by selecting all the users and click on Automatch button on the Administration Panel’s ribbon. This automatically matches the all the users account from the source forest to the target forest and generate the report for the reference. Once the association is done, you can start the migration. By default, it can only migrate two mailboxes at a time and this count can be increased by modifying the settings at the administration panel.

I personally feel I like the tool and it helps me to perform migration tasks in a simpler, easier and more effective way than using the traditional migration tool. It has a simple GUI which helps the administrator to perform the operation much easier. Again, it supports various migration scenario and even perform the direct upgrade from Exchange 2003 to Exchange 2013. It voids any kind of caveats which occur during the migration and also avoids the complexity of two step migration. CodeTwo also has a great support team which can help us to address any queries, issue or problem whenever there is a situation

Download CodeTwo Exchange Migration

 

 

Posted in Exchange 2003, Exchange 2007, Exchange 2010, Exchange 2013 | Tagged: | Leave a Comment »

Office 365 Hybrid Configuring Using Windows Azure – Part 6

Posted by Krishna - MVP on July 22, 2014

I tried to keep this article series as brief as possible and cover end-to-end configuration of Exchange and Office 365. This should give you a complete understanding to take the base on-premises exchange environment and integrate with the Office 365 in the hybrid mode.

This is the final and last part of this article series. We will continue with the discussion on the topics mentioned below.

I. Provisioning Office 365 mailbox from on-premises Exchange Admin center

II. Accessing provisioned mailbox using Single Sign On(SSO)

III. Migrating mailbox from on-premises to Office 365

Other part of the Articles can be found at below link

Office 365 Hybrid Configuring Using Windows Azure – Part 1

Office 365 Hybrid Configuring Using Windows Azure – Part 2

Office 365 Hybrid Configuring Using Windows Azure – Part 3

Office 365 Hybrid Configuring Using Windows Azure – Part 4

Office 365 Hybrid Configuring Using Windows Azure – Part 5

 

Provisioning Office 365 mailbox from Exchange Admin Center

It is recommended to provision all the mailbox for both on-premises and Office 365 through On-premises Exchange Admin Center.

1. Login to on-Premises Exchange admin Center

2. Click on recipients -> mailboxes and click on ‘ + ‘ to select ‘Office 365 mailbox’

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3. Provide all the necessary new user details and save to create the mailbox in Office 365

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4. This will create an AD object at on-premises active directory and create the mailbox at Office 365. Given below is a reference snapshot of Exchange EAC with the new Office 365 mailbox.

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5. The newly created object at on-premises has to be synced with Office 365. Scheduled synchronization happens every 3 hours. Follow the steps given below to force the directory synchronization immediately and allow users to login with the new accounts.

a. Login to the Dirsync server – Krisdirsync.cloudapp.net with the admin credentials

b. Access windows explore and navigate to the path “%programfiles%\Windows Azure Active Directory Sync”

c. Double-click on DirSyncConfigShell.psc1 to open a Windows PowerShell window with the cmdlets loaded.

d. In the Windows PowerShell window, type Start-OnlineCoexistenceSync, and then press ENTER

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6. With force synchronization, we should be able to see the new account at Office 365 portal and given below is the reference screen shot.

These accounts need to be activated and assigned the license to allow users to login to their mailbox. Select the required ‘synced with Active Directory’ user and click on ‘Active Synced user’

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7. Active the user by specifying the user location , assigning the required licenses and click on ‘Next’

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8. The ‘Send result in email’ page is to send the mailbox creation with password detail to the authorized person. Since we have synced the objects from active directory, passwords are not reset for the users. Click on ‘Active’ to active the mailbox.

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9. The ‘Results’ page has the mailbox activation confirmation with the message ‘The password wasn’t reset because its user’s password is synced with your on-premises’

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Accessing provisioned mailbox using Single Sign on (SSO)

1. Login to the client machine and connect to the Office 365 portal via explore. Sign in with the new account rajesh.kumar@checkwhatsin.com and use the TAB key

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2. Office 365 portal will check for ‘checkwhatsin.com’ SSO configuration and it will immediately redirect to the organization sign-in page

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3. Input the domain\username and password and click on ‘Sign In’ to authenticate

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4. The welcome page is ‘Get started with Office 365 page’, with all the necessary information to connect to Outlook, Outlook Web App, installing Office client software’s setting up the mobile device etc.

Click on ‘Outlook’ on the top ribbon to access the Outlook Web App

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5. Shown below is the new and first look for users Outlook Web App

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Migrating mailbox from on-premises to Office 365

The idea of having a hybrid environment is to have some or the majority of mailboxes in Office 365 and others in on-premises. Let understand how to migrate users from on-premises to Office 365 and understand as to how they continue to access their emails

1. Connect to the Exchange on-premises EAC with Organization admin credentials

2. The Mailbox Replication Proxy (MRSProxy) service is installed on every Microsoft Exchange Server Client Access server. MRSProxy helps to facilitate cross-forest move requests and it runs on the local Exchange Client Access server. However, MRSProxy is disabled by default.

3. To Enable MRS Proxy select Servers -> Virtual directories -> Double click on “EWS (Default Web Site)”

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4. Select ‘Enable MRS Proxy endpoint’. This is the important configuration to allow cross forest migration of users from on-premises to Office 365.

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5. Identify the user for the migration to Office 365 and click on “To Exchange Online” under ‘Move Mailbox’ to start the move mailbox wizard.

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6. Confirm the migration endpoint with the Remote MRS Proxy server. Internet facing CAS server with MRS proxy enabled is Krisexch.cloudapp.net and the Internet alias name for the same is mail.checkwhatsin.com. Specific the ‘Remote MRS proxy server’ and click on ‘Next’

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7. Specify the ‘New migration batch name’, ‘Target delivery domain’ name and other necessary details. In our case, Target delivery domain is ‘checkwhatsin.mail.onmicrosoft.com’. Specify the same and click on ‘Next’

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10. Specify the account to deliver the batch competition status report. Also select the preferred option to start and complete the batch. Click on ‘New’ to start the migration batch

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11. Click on ‘Yes’ to go to the migration dashboard to see the status of the migration batch.

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12. This will automatically redirect the page to Office 365 Migration page with details of the migration batch status as syncing.

Syncing: The migration batch has been started, and mailboxes in the migration batch are being actively migrated.

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13. Once synchronization of the selected mailbox is completed, click on ‘Complete this migration batch’ to perform the final migration process.

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14. Confirm with ‘Yes’ to start the process.

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15. Wait for the completed status to make sure the mailbox is migrated from on-premises to office 365.

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16. Once mailbox is migrated to Office 365, users should start to use the Office 365 portal to connect to Outlook Web App application. Users can still connects to on-premises OWA portal to connect to the Office 365 OWA

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17. Once you login to on-premises OWA, it determines the location of the mailbox in Office 365 and specifies the Office 365 portal URL to access their mailbox.

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18. Click on the link to open then the new Office 365 authenticate page. This URL can be saved in the favorites for the further usage. Enter the user email address and press the Tab key

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19. Since, Federated SSO is configured for the domain checkwhatsin.com, it will redirect to the on-premises reverse proxy server for authentication

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20. Once authenticated using on-premises credentials, it will redirect back to Office 365 OWA page

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21. Accessing Office 365 OWA seems to be a bit completed with the redirection happening forth and back in the hybrid mode. It is not the same experience for outlook users and user can continue to access the same profile and OST without changing the profile configuration

22. Once the migration is completed, the user will lose connection and it prompts the user to restart outlook.

23. When outlook is started again, it will prompt for the basic authentication popup. Input the user UPN(username@checkwhatsin.com) and password then click on ‘OK’

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24. This will allow outlook to communicate, authentic and connect office 365 for email access. Below snap has the details of outlook with ‘Connected to Exchange server’ status.

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25. We can connect to ‘Outlook Connection Status’ to verify the Office 365 connection. We should be able to see the connection proxy server as outlook.office365.com, which are office 365 servers.

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With this we have come the end of the article series. I suppose if you want to learn Office 365 and configure Hybrid, then this is one of the best and easiest ways to learn it. Hope you have got some sound understanding as to how to build and configure Office 365 hybrid environment using Windows Azure.

It was a great experience for me to work on this article series and hope it will help you greatly to deploy and configure Office 365 hybrid mode in the production environment.

 

Other part of the Articles can be found at below link

Office 365 Hybrid Configuring Using Windows Azure – Part 1

Office 365 Hybrid Configuring Using Windows Azure – Part 2

Office 365 Hybrid Configuring Using Windows Azure – Part 3

Office 365 Hybrid Configuring Using Windows Azure – Part 4

Office 365 Hybrid Configuring Using Windows Azure – Part 5

Posted in Exchange 2007, Exchange 2010, Exchange 2013, Lync 2010, Office, Office 365 | Tagged: , , , | Leave a Comment »

Office 365 Hybrid Configuring Using Windows Azure – Part 5

Posted by Krishna - MVP on July 22, 2014

We are almost done with the preparation of the environment to work in the hybrid mode. In this part, we will be performing the final configuration of enterprise on-premises Exchange servers and Office 365 to work in the hybrid mode.

Given below is a list of activities to be performed in this series:

I. On-premises hybrid configuration verification and tweaking

II. Office 365 hybrid configuration verification and tweaking

 

Other part of the Articles can be found at below link

Office 365 Hybrid Configuring Using Windows Azure – Part 1

Office 365 Hybrid Configuring Using Windows Azure – Part 2

Office 365 Hybrid Configuring Using Windows Azure – Part 3

Office 365 Hybrid Configuring Using Windows Azure – Part 4

Office 365 Hybrid Configuring Using Windows Azure – Part 6

 

On-premises hybrid configuration verification and tweaking

Hybrid configuration has made the necessary configuration changes in the on-premises exchange organization and Office 365. Let us verify some of these configurations and also make necessary changes to suit the requirement.

1. Login go krisexch.green.com with the organization admin credential and connect to the Exchange admin center.

2. Click on Mail flow -> Email address policies. Hybrid configuration wizard updates the email address policy with the secondary email address as alias@checkwhatsin.mail.onmicrosoft.com. Hence forth every mailbox object created will also get the secondary email address stamped with the domain checkwhatsin.mail.onmicrosoft.com

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3. Click on mail flow -> accepted domains. We should see that the new entry checkwhatsin.mail.onmicrosoft.com has added an accepted domain and it is marked ‘Authoritative’.

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4. Authoritative accepted domain is to allow exchange organization to accept emails and deliver them within the exchange organization. This is not the desired configuration at on-premises for the domain checkwhatsin.mail.onmicrosoft.com. Since it is the authority’s domain at Office 365, change the checkwhatsin.mail.onmicrosoft.com as internal relay.

Internal Relay: If the target mailbox resides locally, then it will be delivered. If the target mailbox is in a remote organization, then it will use a send connector to route email to the remote office 365 domain.

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5. Let us verify the connector to send an email to Office 365. The hybrid configuration creates a new “Outbound to Office 365” connector to route emails to the remote Office 365 domain.

To verify the same, click on mail flow -> send connectors.

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6. Hybrid configuration does not make any configuration changes or additions to the receive connector to accept email from Office 365. Default <Servername> receive connector  will be used to accept email on port 25 from Office 365

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7. Organization sharing settings allow everyone in the organization to share free/busy and calendar information between the federated exchange organizations.

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Office 365 hybrid configuration verification and tweaking

Hybrid configuration has made some necessary configuration changes in the Office 365 to work with exchange on-premises organization. It allows the mail flow, free/busy and other calendar information between the organizations.

Let us verify some of the configuration and make the necessary changes, if required.

1. Connect to the ‘Office 365 Exchange admin center’ and click on ‘mail flow’ -> ‘accepted domains’.

2. Hybrid configuration adds the new authoritative accepted domain as checkwhatsin.com

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3. Authoritative accepted domain is to allow exchange organization to accept emails and deliver them within the exchange organization. This is not the desired configuration for the domain checkwhatsin.com. Since, its authoritative domain is at on-premises domain.

In the Part 4 of the article series, we have changed checkwhatsin.com MX record to point to Office 365. If checkwhatsin.com is marked ‘Authoritative’, then only will it deliver to the target mailbox in Office 365. If it is not able to find the target mailbox in office 365, then it will send an NDR message to the sender

This is not the desired configuration since, all the mailbox for checkwhatsin.com is residing on on-premises. Hence, it has to be set to ‘Internal relay’. If the target mailbox is not found in Office 365 then, it will be routed to the on-premises exchange organization, via an outbound connector

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4. Hybrid configuration also creates Inbound and outbound connects at Office 365 to send /receive email from premises exchange servers.

The Inbound connector is to accept email from on-premises Exchange Send connectors for the recipients with the email address @checkwhatsin.mail.onmicrosoft.com

The Outbound connects is to send emails to on-premises exchange receive connector for the recipients with the email address @checkwhatsin.com

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5. Office 365 Inbound connector can be tweaked to accept emails only from the specific on-premises exchange server and domain

The snapshot shown below has the details with sender domain set to checkwhatsin.com and sender IP address set to the IPaddress Exchange 2013 server. (It’s a Krisexch01.cloupdapp.net windows Azure IP address)

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6. With this configuration , we should be able to send and receive emails between office 365 and on-premises exchange organization

Email flow from cloud on non-Premises

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Mail flow from on-premises to cloud.

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Thus, we have completely prepared and configured on-premises and Office 365 to work on a hybrid mode.

In the next and final part of the article service, we shall be trying to understand how to make provision for a mailbox in the hybrid mode, and in that series, how to migrate the mailbox from on-premises to Office 365

 

 

Other part of the Articles can be found at below link

Office 365 Hybrid Configuring Using Windows Azure – Part 1

Office 365 Hybrid Configuring Using Windows Azure – Part 2

Office 365 Hybrid Configuring Using Windows Azure – Part 3

Office 365 Hybrid Configuring Using Windows Azure – Part 4

Office 365 Hybrid Configuring Using Windows Azure – Part 6

Posted in Exchange 2007, Exchange 2010, Exchange 2013, Office, Office 365 | Tagged: , , , | Leave a Comment »

Product Review – Lepide Exchange Reporter Tool

Posted by Krishna - MVP on July 17, 2014

Lepide Exchange Reporter Tool is the proactive tool for the Exchange administrator. It provides some good reports to monitor the exchange environment and proactively helps administrators to keep the environment healthy and secure. Let’s delve deep into understanding some of the greatest features it offers.

The trial version of Lepide Exchange Reporter tool can be downloaded from the Lepide Website, which supports all legacy versions right from Exchange 2000, Exchange 2003, Exchange 2007, Exchange 2010 and to the latest version of Exchange 2013. It is a simple installable tool which can be installed on any server or client OS with the mandatory requirements demanded of outlook and SQL server. The requirement of the Outlook and SQL server versions needed to suit Exchange environment can be found at the download link given above.

The Lepide Exchange Reporter Tool generates various reports and has been divided as follows:

· Dash View

· Report View

· Mailbox Folder

Let’s get into each of these reports in detail to understand what it is able to provide its Exchange Administrators.

DASH VIEW

The Dash View provides some quick summary view for the administrator to get the following information:

1. Top 5 senders by number of the messages.

2. Top 5 receivers by number of messages.

3. Information Store by EDB and STM Size.

4. Information Store by Mailbox store and Public folder size.

5. Top 5 mailboxes by size.

6. Top 5 OWA users by usage count.

1

Figure 1. Dash View

REPORT VIEW

The Report View provides detailed information about the exchange environments, which we may need to focus more here. This report view is further divided into three parts: Email flow, OWA Report and General Report.

Email Flow

The Email Flow report is generated from the message-tracking logs and archives all the history log information into the SQL database. The email flow information queries can be filtered on the basis of the required time stamp.

It has mail flow information based on the user, subject, receivers’ and senders’ messages from within and outside an organization. This information can be sorted based on their date and size. Shown below is a reference snap shot.

2

OWA Report

The OWA Report is one of the important components of Exchange since many of the remote clients can connect OWA through Web browser in order to access their emails. Since these OWA connections majorly come from the internet, it is important to closely monitor them. For instance, sometimes, cyber attaches can happen over OWA, which in turn can adversely affect a user’s access.

The OWA Reports includes information of heavy OWA users, clients and server computers sending high OWA request and download the maximum data.

General Report

The General Report has a lot of information, which is necessary for day-to-day activities and can also be used for upgrades or transitions. It generates many reports, such as:

Directory Reports

It has detailed information of every user’s mailbox, distribution group and other directory objects in the organization.

3new

Message Delivery Reports

It has detail information on every message sent/received in an organization. It also keeps track on the time taken for the message delivered to the target recipient.

4new

Mailbox Information Reports

It provides detail information about every mailbox in an organization. It has information on each and every mailbox’s permission, rules, folder size, item age graph, item size graph, attachment per mailbox, etc.

I found this part to be informative, and hence it is imperative for users to take note on this. Shown below is the reference snapshot.

 

5new

Mailbox Traffic Reports

It has detailed information on the daily traffic, mailbox-traffic growth, traffic between users and other such useful data.

Shown below is a reference snapshot.

6

Outlook Web Access

Outlook Web Access has important information to perform the strategic decision on the usage. It has information on the hourly and daily usage and also has information based on every OWA user.

Public Folder Reports

Monitoring public folders is very important to keep them in control. Many organizations do not monitor public folders and these folders grow enormously over a period of time. Public folder reports provide vital information like growth graph, along with the size, content, permission and restriction of the public folder.

Server Traffic Reports

Server Traffic Reports help to understand an email sent from and received of every domain based on the count and also has the traffic comparison graph between the domains.

Given below is the reference screen shot.

7

Storage Reports

Storage Reports have the most important report to keep the storage growth under control. Generally after the initial build of an Exchange server, expansion of storage is not easy. Sometimes there can be limitation of expansion slots or companies may not have the budget for expansion. Sometimes database grow enormously over a period of time for various reasons. Storage reports helps to provide information on Mailbox size growth graph and Information store size growth graph. Monitoring these reports will help to predict the data growth to plan for the expansion. They also help in identifying abnormal mailbox growth.

8

Mailbox Folders

Mailbox folders are the last report on Lepide Exchange Reporter tool which help administrators to access public folders and content of various mailboxes. It allow administrators to review the details of every mailbox folder and generate a report in the easy understandable format. For instance, report can be filtered on the basis of its date; and exported in various standard formats like CSV, PDF, and DOC etc. These reports are great helpful when huge amount of data needs to be tracked and it’s generate the report with all the minute change in the exchange mailboxes. For example sometimes we may wanted to get the report of mailbox size and its growth or unused mailboxes.

9

Majority of the reports from this tool are generated from the SQL Server, which is installed along with this tool. This help to generate various history report, where logs are no longer available on the Exchange servers. It scans all the necessary logs from the Exchange servers on the regular basics or based on the schedule time and updates into the SQL servers. Logs Scan schedule can be configure to run “Full Scan” once and incremental scan for the next consecutive runs.

Various logs it scans from the Exchange servers are:

· Messaging Tracking logs

· IIS Logs

· Information Store

· Mailbox Information

10

In my opinion, Lepide Exchange Reporting tool (http://www.lepide.com/exchange-reporter/) is an excellent tool which can help administrators to keep the environment under control and help in generating various reports for the management, as and when required, without writing any complex scripts. This is a tool that needs to be configured once and schedule it to collect reports on a day-to-day basis in order to generate a customized report, whenever needed. The reports, thus generated, can also be used for sizing, when you are upgrading your Exchange environment to a higher or to the latest versions of Exchange.

Posted in Exchange 2003, Exchange 2007, Exchange 2010, Exchange 2013 | Tagged: , , , , | 1 Comment »

Excel 2010/2013 : Drag and Drop issue

Posted by Krishna - MVP on July 16, 2014

I always face the issue of Drag and Drop on Exchange 2010/2013 and I had to go the “Excel Option” and enable “Enable Fill handle and cell drag-and-drop”

Below is the screen capture of the same

 

DragandDrop

Regards,

Krishna

Posted in Office | Tagged: , , , , , | Leave a Comment »

PowerShell Bangalore User Group (PSBUG) monthly meeting

Posted by Krishna - MVP on July 9, 2014

 

To register use below link :

https://www.eventbrite.com/e/powershell-bangalore-user-group-psbug-monthly-meeting-tickets-12220565039

Event Details

This is the invitation a monthly PSBUG meeting. In this meeting, we focus on System Center and Azure with PowerShell.

Agenda:

9AM – 9.30AM – Registrations

9.30AM – 9.45AM – Welcome Note

9.45AM – 10.30AM – Getting Started with Azure Automation, Ravikanth Chaganti

10.30AM – 11.15AM – Getting started with PowerShell for System Center Configuration Manager, Deepak Dhami

11.15AM – 11.30AM – Break

11.45AM – 12.30PM – Getting started with PowerShell for System Center Service Manager, Vinith Menon

12.30PM – 12.45PM – Open House and Closing Notes

Venue:

Hamilton Room,

4th Floor, Microsoft MTC,

Signature Building,

EGL, Domlur.

RSVP:

Posted in Powershell | Tagged: , | Leave a Comment »

 
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